Job Details

MINIMUM QUALIFICATIONS

Education - High School Diploma or GED equivalent is required. A background in tribal government is preferred.

Experience - A minimum of one (1) year relevant experience is required.

Licenses & Certification -

Knowledge & Skills -

1. Knowledge of office operations and the ability to use personal computers operating general office software in a Windows environment.
2. Ability to learn MCN requisition procedures, formats, and protocols.
3. Knowledge of advanced computer and administrative support skills.
4. Qualifying ability to type accurately with grammar and composition skills; ability to proofread documents.
5. Ability to utilize secretarial and other references to produce proper and accurate documents.
6. Ability to exercise sound independent judgment, establishing work priorities with minimal supervision.
7. Ability to assist with meeting assignment deadlines and interpret established policies and procedures.
8. Ability to communicate courteously and effectively with all staff as well as the public, both orally and in writing.
9. Ability to maintain a confident, professional demeanor.
10. Ability to maintain strict confidentiality.
11. Skill and ability to file, organize and retrieve data and information. Must possess strong organizational skills.

JOB SUMMARY

The purpose of this position is to provide administrative, clerical and secretarial support to the Facilities Management Department.
WORK ENVIRONMENT

Work is performed primarily in an office environment equipped with business machines, computers, etc.
PHYSICAL DEMANDS

Work requires extended periods of sitting, standing and bending, operation of business machines, and some driving. Valid Oklahoma Driver's License is required. Confidence, maturity, and the ability to cope with occasional emotional situations (such as handling complaints) are required.
ESSENTIAL FUNCTIONS

Satisfactory job performance will be determined by successful execution of the following:

1. Serves as the FM assistant and provides support to department staff as directed.
2. Assists the FM in obtaining and compiling data and information for reporting purposes.
3. Prepares and types reports, memoranda and correspondence from written drafts, verbal instructions or dictation in accordance with format and style. Responsible for correct grammar, punctuation and spelling.
4. Establish and maintain a systematic filing system and correspondence log for both incoming/outgoing correspondences.
5. Timekeeper for the Facilities Management Department COCH electronic payroll system.
6. Attends all department meetings as designated by the FM to prepare written documentation of such meetings.
7. Maintain and advise FM of scheduled meetings, types and distributes schedules, calendars, etc.
8. Maintain Department manuals, policies and procedures.
9. Answer the telephone in a courteous manner, directing incoming telephone calls, taking relaying messages, returning phone calls as requested, and related tasks.
10. Inventory and maintain office supplies, issues requisition for equipment, services and supplies.
11. May act as intermediary between FM and Facilities Management Department Staff as required.
12. Regular attendance is required.
13. Performs other duties as assigned.

Equal Opportunity Employer
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